What This Document Covers: 

This SOP defines the mandatory gatehouse procedure for logging every driver entering site before vehicle movement.

Includes:

• Driver identification and company verification

• Vehicle registration and booking reference capture

• Arrival and departure time logging

• Dock or yard slot allocation

• Site induction confirmation

• Security or marshal signature validation

Why The Document Matters:

Operational Pain Points:

This document eliminates inbound chaos and strengthens compliance and improves inbound accuracy, reduces receiving errors, and standardises dock safety.

• Prevents unauthorised entry

• Reduces inbound delays

• Improves audit readiness

• Enhances yard visibility and control

• Ensures consistent gatehouse documentation

Full Procedure:

• Verify driver identity and company

• Record vehicle registration and booking reference

• Log arrival time and allocate dock/yard slot

• Confirm site induction completion

• Authorise entry only after full form completion

• Record departure time and sign off

Who This Document Is For:

• Warehouse Managers

• Yard Marshals

• Gatehouse Teams

• Security Personnel

• Inbound Supervisors

• Compliance Officers

How This SOP Integrates With WMS:

• Links driver arrival to ASN receipting

• Supports dock allocation visibility in WMS

• Enables audit trail for inbound transactions

• Aligns with putaway and inventory accuracy workflows

Real World Errors This Document Prevents:

• Unlogged driver entry

• Incorrect dock assignment

• Missing induction records

• Failed inbound audit

• Vehicle movement incidents

Frequently Searched Operational Questions:

How do I control inbound vehicle access?  

Lack of gatehouse verification causes unauthorised entry. This form enforces mandatory sign in.

Why is driver documentation critical for audits?  

Missing records lead to compliance gaps; this SOP ensures full traceability.

How can I reduce inbound delays?  

Structured sign in prevents dock congestion and improves scheduling.

What PPE is required for gatehouse operations?  

Hi‑vis ensures visibility and safety during vehicle movement.

How does this SOP improve WMS accuracy?  

It links driver arrival data to ASN receipting for real time inbound control.

What are common inbound safety risks?  

Uninducted drivers and uncontrolled movement; this SOP mitigates both.

How can I standardise gatehouse procedures?  

Use this form to unify inbound documentation across all sites.

Related SOPs & Documents:

• Inbound Operations: Vehicle Arrival SOP

• Inbound Operations: Vehicle Arrival Checklist

• Inbound Operations: Discrepancy & Damage Form

• Inbound Operations: Supervisor Audit Form